Current Version - 1.1.9 - Click here for the latest version. Online Help - Clean Car Duplicates Return to Contents

Clean Car Duplicates allows you to Void the Newest or Oldest duplicated Car Records keeping only a single record. One great thing about GRASP Prepare, is that it searches the whole database looking for ANY matches to the date range you select, not just duplicates within the selected range!

GRASP Prepare looks for Exact duplicates where all of the following are the same:

• Passenger/Traveler Name
• Pick-Up City
• Pick-Up Date
• Return Date
• Confirmation Number
• Vendor Name

1. Choose Your Selections From the Main Menu
   
   
   • Select Processing Date Range
     Select the Dates you wish to check for duplicate Car Records on the left-hand side of the Main Menu.
   • Select Cleansing Type
     Click Clean Car Duplicates from the Options on the right-hand side of the Main Menu.
   • A Note To New Users
     Make sure you have set up your Travel Types and selected your Void Order. Void Order is either the Newest or Oldest records that are duplicated. Choosing Oldest will keep your Car Records with your most current Air Ticket in most cases where an agent does not Void the Car Segments on re-issue. This will improve reporting where you want to see the Car Record with the Air. Another important thing to note, is GRASP Prepare will not Void Car Records where Commission has been received.
   • Click Process
     Click the Process button to start GRASP Prepare looking for duplicates.


2. Verify Car Records To Void
   
   
   • The Duplicate Car Records Screen
     The Duplicate Car Records Screen shows you which records are about to be Voided. It indicates this with a green eraser with a checkbox next to it which if Checked will Void the Car Record.
   • Printing For QC Purposes
     You can print this information prior to Voiding Car Records by selecting File and then Print from the Menu at the top left of the screen.
   • Checking and UnChecking Records to be Voided
     If for some reason you do not wish to Void a record selected by GRASP Prepare, you may Click any of the CheckBoxes next to a given record and it will not be Voided. You may also select Check All or Uncheck All from the Edit Menu at the Top or Click the buttons in the lower left-hand corner.
   • A Note To New Users
     You may Exit this screen at any time by clicking the X in the upper right-hand corner of the window, or by selecting File and then Exit from the Menu at the top. This will abandon making any changes to your TRAMS database. You may also Undo any cleansings from Display Cleaning History screen from the Main Menu.


3. Process Car Records To Void
   
   • Processing
     Simply click the Process button in the lower left-hand corner or select File and then Process from the Menu at the top of the window. All records checked will be voided and the detail will be added to the Cleansing History in its original state.

Return to Contents